Important things to know in federal contracting after a disaster
1. Preferences for small business concerns located in areas for which the President has declared a major disaster.
15 U.S.C. 644(f), authorizes procuring agencies to provide contracting preferences for small business concerns located in areas for which the President has declared a major disaster, during the period of the declaration. Under Federal Acquisition Regulation (FAR) § 6.208, contracting officers may set aside solicitations to allow only offerors residing or doing business in the area affected by a major disaster. Under existing FAR § 26.202-1, such local area set asides may be further set aside for small business concern.
15 USC 644(f) also provides that if an agency awards a contract to a small business located in a disaster area through a contracting preference, the value of the contract shall be doubled for purposes of determining compliance with the small business contracting goals described in section 15 USC 644(g)(1)(A) of the Small Business Act.
Consequently, for FY 2017 and going forward, SBA will provide agencies double credit for goaling purposes for an award that is identified as a local area set aside and a small business or other socioeconomic set aside in FPDS. SBA will calculate and provide the extra credit through the agency Goaling Scorecard process.
2. Disaster Recovery Assistance Government Procurement Opportunities
Federal Emergency Management Agency (FEMA) is the lead agency responsible for Federal Government disaster response and recovery. Through their Industry Liaison Program (ILP), FEMA establishes strategic relationships with suppliers and stakeholders to serve as an information provider for suppliers seeking to do business with FEMA. They also connect suppliers with the program offices in support of FEMA’s mission. Visit the FEMA Industry Liaison Program website at http://www.fema.gov/about-industry-liaison-program to learn how to do business with FEMA. Select the dropdown menu titled “How To Do Business With FEMA”.
In summary, the steps required are:
• Register with the System for Award Management (SAM) at www.sam.gov. Complete the Disaster Response Information section in SAM indicating you want to be included in the Disaster Response Registry. The Disaster Response Registry is used by FEMA and The U.S. Army Corp of Engineers to establish their list of contractors that want to provide disaster-response assistance through Federal Government procurement opportunities.
Visit https://www.acquisition.gov/disaster-response to learn more about the Disaster Response Registry.
• Complete the ILP Vendor Profile form (https://www.fema.gov/media-library/assets/documents/29748) and submit it to “firstname.lastname@example.org”; and
• Look for contracting opportunities at the following websites:
Federal Business Opportunities ( www.fbo.gov ) (Contract opportunities exceeding $25,000)
or DHS Advance Acquisition Planning System ( www.dhs.gov/xopnbiz/opportunities/gc_1300288340710.shtm ) (To monitor the DHS Acquisition Planning Forecast System – contract actions exceeding $150,000)
Visit the FEMA ILP website for more information about FEMA programs and opportunities.
If you are a small business, you may also contact the FEMA Office of Small and Disadvantaged Business Utilization (OSDBU) Small Business Specialist (SBS) to obtain information. The SBS contact email is FEMA-SB@fema.dhs.gov and the phone number is 202-288-4657.
Before contacting the SBS, we recommend you complete your SAM registration and submit the ILP Vendor Profile form. The SBS may also request you send your company Capability Statement.
For more information on the FEMA Small Business Program visit https://www.fema.gov/small-business-program .
U.S. Army Corp of Engineers:
If you are looking to for prime contract opportunities with the U.S. Army Corp of Engineers, you need to register in SAM (www.sam.gov) and add your company to the Disaster Response Registry in SAM. The U.S. Army Corps of Engineers establishes their disaster-response list based on the Disaster Response Registry. After you are registered in SAM monitor FedBizOpps (www.fbo.gov) for opportunities.
If you are looking for a list of U.S. Army Corp of Engineers prime contractors for subcontracting opportunities, visit http://www.swd.usace.army.mil/Business-With-Us/Small-Business/ . At this website, in the middle of the home page is a light-green shaded area with several links. Select the link titled “USACE Advanced Contract Initiative (ACI Contracts)” and this will provide you information on the U.S. Army Corp of Engineers Emergency Support Functions to include a list of prime contractors holding contracts with the U.S. Army Corp of Engineers for disaster assistance. Many of the contractor’s listed have a link for subcontractor registration with their companies. Those companies that do not have a subcontractor registration link included, you can contact them directly to discuss subcontracting opportunities and any registration requirements they may have.
Visit the U.S. Army Corp of Engineers website below to learn more about doing business with the Army Corp.
Small Business Administration (SBA):
The SBA has created a Disaster Response Contracts web page to provide contractors information on procurement support in emergency / disaster situations. Visit https://www.sba.gov/disaster-assistance/disaster-response-contracts .
American Red Cross
If you interested in providing your products and / or services to the American Red Cross visit http://www.redcross.org/contact-us/becoming-a-supplier-or-vendor to register to become a supplier.
Puerto Rico Federal Contracting Center (FeCC) Services:
If you require assistance with government registrations (SAM, CMBL, etc.) or understanding how to submit a compliant offer in response to a government solicitation, please contact us at 787-758-4747 x. 3181 for no-cost assistance or via email at email@example.com .
There are numerous for-profit companies that may contact you to offer you services on doing business with government agencies. Some of these companies use approaches that make them appear to be official government agencies and if you don’t act and reply back you may miss out on government opportunities. In some cases, they try to lead you to think that a registration is expiring or incomplete, which may impact your ability to do business with the government. Their objective is to get you to contact them so they can promote their services to you for a cost. Many of the same services they offer are provided by the Puerto Rico FeCC without any cost to you. If you are contacted by a company offering government-assistance services for a fee, please feel free to contact us and we will explain the services we provide at no cost to you.